First Nation Database
The First Nation Database tracks membership enrolments and citizen population. Now you can…
- Keep tombstone data (status number, name, address, birth date, sex, etc.) and photographs for everyone.
- Define your own custom fields for information pertinent to your First Nation.
- Track past, present and future activities with follow-up notes.
- Find, view and print family groupings.
- Design your own membership, employee, citizenship and other cards using our TAS design card technology.
- Print your own TAS cards.
- Use our Citizen Profiles Explorer to efficiently extract and print/view only the information you wish to see.
With First Nation Database software you can print family groupings, age groupings, voters lists, and many other combinations. You will even be able to do a mail merge linking queries to Microsoft Word documents. Since the Tribal Administration System is a fully integrated system, information from the First Nation Database automatically flows to Social Services, Medical Services, Employment Services, Education and Child Welfare.
Social Services
The Social Services Database makes your job easier. Just key client intake form (B&D) information into the computer and all of the totaling is done for you. In addition…
- Month end statistical reports are automatically done for you and are accepted by Indian and Northern Affairs.
- All social assistance cheques are produced within the social services system module securing sensitive information.
- Multiple payments can to be issued at different times of the month, all from the same form.
- Payments can include computer-printed cheques, manual cheques, purchase orders and third party cheques.
- TAS controls prevent duplicate payments and overpayments
- Historical information is kept and can be viewed and printed at any time.
With the TAS Social Services Database you will no longer need to do your month end by hand. Because the Tribal Administration System is a fully integrated system, tombstone data is automatically brought forward from the First Nation Database and all cheque payments automatically flow to both the General Ledger System and the Bank Reconciliation System.
Purchase Orders (S/S)
This Purchase Order Database is linked to the Social Services system. This system…
- Tracks client intake form P/Os for each vendor.
- Matches vendor invoices with P/Os to produce cheque payments.
- Prevents duplicate payments and overpayments.
- Prevents payments for P/Os never issued.
- Supports partial payments.
- Tracks dollar amount recoveries.
- Tracks outstanding and paid P/Os.
- Tracks historical information to be viewed and printed at any time.
Because the Tribal Administration System is a fully integrated system, P/O information automatically flows to the Social Services Database and P/O dollar recoveries flows back to the Social Services Database.
Medical Services
The TAS Medical Services Database allows you to keep client information for all recipients of medical health services. This system…
- Helps you to provide assistance to your clients requiring health care.
- Tracks services and service providers for each client.
- Provides several electronic forms such as Home Care Assessment, Care Plan, Transportation and many more.
- Supports time frame tracking of services and follow up.
- Supports free-form notes and assessments with word processing-like capabilities for each client.
- Provides statistical reports.
- Tracks historical information to be viewed and printed at any time.
The TAS Medical Services Database provides the necessary information required for the continuing care of your clients. Because the Tribal Administration System is a fully integrated system, tombstone data is automatically brought forward from the First Nation Database. Using the TAS Payment Ledger System, cheque payments can be issued to the client for reimbursement of travel, medical expenses etc as well as to third parties such as a taxi company for payment of travel for clients.
Employment Services
The Employment Services Database keeps client employment information for all recipients of employment services. The system will…
- Help you to provide assistance for your clients to gain employment.
- Track client qualifications, skills, equipment/tools, work desired, work history and job referrals.
- Provide client case files showing case referrals, assessments, interventions, action-plan and follow up.
- Provide a history of activities and results for each client.
- Match clients with potential employers.
- Print statistical reports.
Because the Tribal Administration System is a fully integrated system, tombstone data is automatically brought forward from the First Nation Database. Using the Payment Ledger System, cheque payments can be issued to the client for reimbursement of travel or clothing. Payments may also be issued to third parties, such as a taxi company for payment of travel on behalf of clients.
Education
The Education database supports post-secondary as well as secondary nominal role. Now you can…
- Track student school enrolments over time.
- Monitor the progress of post-secondary students.
- Automatically print statistical reports for INAC and management.
- Track school-based budgets for nominal role.
- Easily forecast next year budgets for nominal role.
- Track student-based budgets for post-secondary.
- Easily track the success or failure of each post-secondary student’s progress.
- Easily control actual costs versus budgeted costs.
Using the Payment Ledger System, cheque payments can be issued to post secondary students for living allowance, books, etc as well as to third parties such as a university or college for payment of tuition on behalf of students. All cheque payments are tracked for each student as well as summary information showing the cost of tuition, books, living allowance, etc. Because the Tribal Administration System is a fully integrated system, tombstone data is automatically brought forward from the First Nation Database for both post-secondary and nominal role students.
Child Welfare
The Child Welfare Database tracks children placements under care. The system will…
- Track child placements in foster homes, group homes and institution facilities.
- Track rates and number of care days.
- Print statistical reports.
Because the Tribal Administration System is a fully integrated system, tombstone data is automatically brought forward from the First Nation Database. Using the Payment Ledger system, cheque payments can be issued to third parties such as foster parents, group homes and institutions for payment of childcare.
Cross Check Database
The Cross Check Database provides a warning mechanism when a client attempts to receive benefits from 2 or more sources. This system…
- Will crosscheck a client across all TAS departmental systems (social services, education, etc.).
- Automatically flags a client already receiving benefits from another department.
- Optionally supports a crosscheck with other participating First Nations.
This system helps prevent abuses of service benefits within your First Nation and optionally with other First Nations. At no time does it show your detailed sensitive data. However, it does show contact information for follow up purposes.
Payment Ledger (Cheques)
The Payment Ledger is a cheque payment system for the database systems: Medical Services, Employment Services, Post-Secondary Education and Child Welfare. This system…
- Produces cheques issued to clients as well as to third parties on behalf of clients.
- Tracks all payments for each client.
- Automatically updates the database systems with summary dollar information.
Because the Tribal Administration System is a fully integrated system, all cheque payments automatically flow to both the General Ledger and the Bank Reconciliation systems.
Recurring Payments
The Recurring Payments system is an automatic payment generation system for the database systems: First Nation Database, Medical Services, Employment Services, Post-Secondary Education and Child Welfare. In addition…
- Cheques can easily be produced on a periodic basis.
- Start and stop date controls are provided.
- Cheques can be issued to clients and/or third parties.
- Payment controls help prevent unwanted and duplicate cheques.
- Payment verification and exception reports are provided.
Payments are automatically loaded into the Payment Ledger system on a periodic basis, providing a quick and easy means of producing cheques.
